Records management ELISA

Record management information system is a project developed by company CNS since 1998. In 2008, after ten years of the origin “thick” version of the application, it was built a new version in the technology of “thin” client over the National standard for electronic record management – it is called ELISA (electronic information system of document management).

ELISA is divided by the contents of its function into the version:

  • Lite, provided as the service Your Data Box
  • Premium – full document service

Version ELISA Lite

ELISA Lite is a simple application used for the management of one data box + it adds classic receiving by e-mail, post, simple postal diary and simple dials management.

It has its use primarly in Your Data Box project, which allows the client to control the  account by self-service Web and to use the application without the need of getting own HW. It is a visiting solution in the technology centre of CNS a.s. Further information on the website www.vasedatovaschranka.cz.

Version ELISA Premium – full records management

Described record management program ELISA (SSL) is used to monitor the circulation of documents in a business organization (office) since their arrival into the system (document type) through their processing (document history, terms of accomplishment, inclusion into the document) to their archiving (storage) and shredding.

ELISA is the new technology version of the origin Record management information system developed by the company CNS a.s. and was used by the users (clients) during routine operation since 1998. Thusly ELISA system continues and takes advantage of extensive knowledge of record management from the previous record management version.

Program SSL fully respects the National standards for electronic systems of record management and valid legal directives (first and foremost the law No. 499/2004 of Code, the law No. 227/2000 of Code, the law No.300/2008 of Code, Home Office regulation No. 194/2009 of Code, the regulation No. 259/2012 of Code and all further related regulations).

The SSL quality assurance is obtained by certifications and accreditation from EQUICA certification centre that is authorized to perform certification by Home Office of the Czech Republic.


 Certificate description Date of issue

Certifikate

Declaration of conformity of the product and Standards  ISVS 9.6.2003 PDF
Declaration of conformity  IS and standards  ISVS 5.4.2005 PDF
Declaration of conformity of Record management information system with Regulation No. 529/2006 of Code about long-term management of public administration information systems 25.10.2007 PDF
Declaration of conformity of records management system with regulation No. 529/2006 of  Code about long-term management of public administration information systems 25.10.2009 PDF
Declaration of conformity of  Record management information system ELISA  with regulation No. 529/2006 of Code about long-term management of public administration information systems 14.10.2011 PDF
Declaration of conformity of  Record management information system ELISA  with regulation No. 529/2006 of Code about long-term management of public administration information systems 14.10.2013 PDF

You get into your hands a tool that in the utmost and conceivable degree can help to eliminate the current effortful work not only with post (including data boxes) but with all internal documents too. The system allows you to record, to deposit and to search both paper documents and documents received electronically more effectively. 

Basic strengths of the program 

  • well arranged records of all documents
  • very simple operation
  • the program that complies with all legal requirements and norms
  • the system that allows to connect both the whole business organization or public office and individual users
  • processing of great amount of documents (place value of hundreds)
  • management document flow in the business organization or public office
  • eliminating  of the effortful work not only with post (including data boxes) but with all internal documents
  • increase work efficiency in the filling room and  administration office
  • eliminating of manual recording into the books of both received and sent post and their printing
  • a perfect owerview of the working out state of each document
  • automatic control of estimated date of the document management
  • monitoring of each worker responsibilities for management patness
  • easy searching of worker who currently work with  the document
  • accelerated handing on and processing documents
  • viewing the history of document flow through the business organization or office
  • searching documents in any time of working out (including record office)
  • issueing statistics and analysis formed in various diagrams
  • communication with data boxes

Thanks to the use of the attributes supported server platforms the program SSL allows to provide user by extensive services at the data communication level. A part of this offer are SW products capable to ensure data communication between user and other information systems on the basis of arranged data interface (e.g. linkink up to the data boxes information system, Central register information system).

For further information see the following chapters:

1)    Characteristics of product ELISA

2)    Product ELISA (user functions)

3)    Provided services to the Record management information system  ELISA

4)    Reference

5)    Contact – department Record management of company CNS a.s.

 

 

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